Executive Office Assistant Jobs in Egypt – Hurghada, Red Sea

Company: Orange Bay Hurghada
Job Title: Executive Office Assistant
Location: Hurghada, Red Sea, Egypt
Employment Type: Full-Time
Career Level: Entry Level / Junior Level / Fresh Graduate
Industry: Administration / Executive Support / Office Management
Education Level: Bachelor’s Degree (Preferred)
Experience Required: 0–2 Years
Salary: Confidential

Job Overview

Orange Bay Hurghada is seeking a highly organized, proactive, and detail-oriented Executive Office Assistant to support the Owner’s Office with daily administrative operations, scheduling, office coordination, communication management, and executive support functions.

This opportunity is ideal for fresh graduates or junior professionals looking to grow their careers in administration and executive office support while gaining exposure to a dynamic business environment.

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Job Purpose

The Executive Office Assistant will provide administrative and operational support to the Owner’s Office, ensuring smooth coordination of schedules, meetings, internal communication, document management, and reporting activities.

The role requires strong organizational abilities, multitasking skills, and excellent communication capabilities.

Key Duties and Responsibilities (Job Description)

The Executive Office Assistant will be responsible for:

Schedule & Calendar Management

• Managing schedules, appointments, and meetings for the Owner’s Office.
• Coordinating calendars and ensuring timely scheduling of internal and external meetings.
• Sending reminders and ensuring smooth meeting coordination.

Administrative Support

• Supporting the executive office with day-to-day administrative tasks.
• Assisting with office coordination and workflow management.
• Handling confidential information with professionalism and discretion.

Email & Communication Management

• Managing emails, correspondence, and internal communications.
• Responding to inquiries and directing communications appropriately.
• Supporting communication between departments and executive leadership.

Document & Records Management

• Organizing and maintaining:
  • Documents
  • Reports
  • Records
  • Administrative files
• Ensuring proper filing systems for easy accessibility and compliance.

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Meeting Coordination & Follow-Up

• Coordinating meetings across departments and ensuring effective scheduling.
• Following up with internal teams regarding action items and deadlines.
• Preparing meeting notes and administrative updates where required.

Reports & Presentation Support

• Assisting in the preparation of:
  • Reports
  • Presentations
  • Executive documents
  • Administrative summaries
• Supporting office reporting and presentation development using Microsoft Office tools.

Required Qualifications and Education

Applicants should possess:

Minimum Education Requirements

• A Bachelor’s Degree in:
  • Business Administration
  • Office Administration
  • Management
  • Communications
  • Public Administration
  • Or another related discipline (Preferred)

Added Advantage

• Certifications or training in:
  • Executive administration
  • Office management
  • Administrative support
  • Business communication
  • Microsoft Office applications

Experience Requirements

Candidates should have:

• 0–2 years of experience in:
  • Administration
  • Office support
  • Executive assistance
  • Reception or office coordination
• Fresh graduates with strong organizational skills are encouraged to apply.

Technical Skills and Competencies

The ideal candidate should possess:

• Strong administrative and organizational skills
• Excellent multitasking abilities
• Proficiency in:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Outlook and email systems
• Good report preparation and document organization skills
• Ability to coordinate meetings and schedules efficiently

Soft Skills & Personal Attributes

Successful candidates should demonstrate:

• Excellent English communication skills
• Strong interpersonal and coordination abilities
• Professionalism and confidentiality
• Attention to detail and accuracy
• Ability to work independently and within teams
• Strong time management skills

Salary and Benefits

• Salary: Confidential (As disclosed by employer)
• Competitive remuneration package based on company policy
• Professional office environment and career development opportunities
• Exposure to executive office operations and administration
• Learning opportunities for fresh graduates and junior professionals

Training and Professional Development

Selected candidates may receive:

• Executive office administration orientation
• Communication and scheduling management training
• Microsoft Office productivity coaching
• Administrative workflow and reporting guidance
• Professional development opportunities in office management

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How to Apply

Interested and qualified candidates should submit their applications through the employer’s official application platform.

Important Note

Only shortlisted candidates will be contacted for interviews and further recruitment stages.